Matter Intake Privacy Supplement

When This Supplement Applies

This supplement applies to any NABD-operated matter intake form, questionnaire, or claimant registration page. As of the effective date above, that includes the Ford Motor Company – Chicago Class Action Intake Form. NABD may operate additional intake pages for other matters in the future, and this supplement applies to those as well unless a specific page states otherwise.

It does not apply to the general NABD website, the contact or appointment forms, membership registration, donations, or the AI Concierge. Those are covered by the NABD Privacy Statement alone.

What Intake Forms Collect

An intake questionnaire asks you to provide, at minimum:

• Identity and contact details — your legal name, any preferred name, personal email address, telephone number, mailing address, preferred method of contact, and the times you are best reached;
• Employment information — your employment status, work location, start and end dates, department, job title, shift, whether you are a union member and your union local, the names of your supervisors or managers, and a narrative account of your employment history;
• Conduct and incident information — the categories of conduct you are reporting, a narrative description of what occurred, how often it occurred, whether it is ongoing, and the effects it has had on you, which may include lost pay, discipline, missed work, emotional strain, or health consequences;
• Reporting and witness information — whether and to whom you reported the conduct, including supervisors, human resources, a union representative, an ethics hotline, a government agency, law enforcement, or an attorney; what response you received; and the names and roles of anyone who may have witnessed the events;
• Legal history and remedies sought — whether you have consulted or been represented by an attorney about these issues, the harm you experienced, and the outcome you are seeking; and
• Certifications and electronic signature — the acknowledgements you check, your typed signature, and the date you signed.

NABD also records a submission identifier and timestamp for each intake, and collects the technical information described in the main Privacy Statement, such as IP address and browser details.

Sensitive Information and Your Consent

A significant portion of what an intake form collects qualifies as sensitive personal data under the privacy laws of several states. In the intake context this may include information revealing union membership, racial or ethnic origin, allegations concerning sex or sexual harassment, and physical or mental health effects. Free-text narrative fields frequently contain such information because the events being described are themselves of that nature.

NABD does not collect this information passively or by inference. You supply it deliberately, and the intake form asks you to confirm before submitting. By checking the certification boxes on the form — specifically your consent to NABD or authorized counsel reviewing your submission and contacting you, and your acknowledgement of the confidentiality risks of electronic transmission — you provide informed consent to NABD's collection, use, and disclosure of that sensitive information for the purposes in Section 6 and the recipients in Section 7.

NABD does not use sensitive information for marketing, membership solicitation, fundraising appeals, or any purpose unrelated to reviewing and supporting your matter.

Information About Other People

Intake forms ask you to name supervisors, managers, and potential witnesses. Those individuals have not consented to NABD holding information about them, and NABD treats that fact seriously.

Provide only information you reasonably believe to be accurate and relevant. NABD uses third-party information solely to evaluate and support the matter — never for outreach, marketing, or membership solicitation, and NABD does not contact named individuals merely because they appear in a submission.

If you have been named in a submission and wish to inquire, contact NABD using Section 10. NABD may be limited in what it can disclose where doing so would compromise the privacy or safety of the person who submitted the information, interfere with a legal proceeding, or conflict with a legal obligation.

Sending Documents and Evidence

NABD intake questionnaires do not accept file attachments. Supporting evidence — documents, photographs, recordings, correspondence, pay records, or schedules — is accepted by email only.

Send it to info@nabd-justice.org from the email address you entered on the questionnaire, with your full legal name in the subject line. Those two details are what allow NABD to match your evidence to your submission.

Evidence you email is handled under this supplement and is subject to the same access controls, sharing rules, and retention periods as the questionnaire itself. Be aware that ordinary email is not an encrypted channel. If your materials are especially sensitive, contact NABD before sending and we will arrange an appropriate method.

How Intake Information Is Used

NABD uses intake information to:

• Review your submission and assess whether the matter you describe may be appropriate for advocacy support, attorney referral, or potential participation in a legal action;
• Contact you for clarification or additional information, using the method and times you indicated;
• Organize and analyze submissions relating to the same matter, including identifying common patterns across claimants;
• Transmit your submission to authorized counsel for evaluation, where you have consented; and
• Comply with law and with evidence-preservation obligations.

NABD does not make participation decisions about you through solely automated means. A submission being received is not a determination that you qualify for any matter, and NABD makes no guarantee that any submission will result in representation, participation, or recovery.

Who Reviews Your Submission

NABD does not sell intake information, does not share it for advertising, and does not disclose it to any party for that party's own marketing purposes. Intake information is not merged into NABD's general membership, donor, or mailing lists.

Retention and Legal Holds

Intake submissions are kept for the duration of the review and any resulting matter, and afterward for the period required by applicable statutes of limitation, evidence-preservation duties, or a litigation hold.

This is the most important practical difference between intake information and other information NABD holds. Once a matter is subject to a preservation obligation, NABD may be legally prohibited from deleting your submission, including in response to a deletion request you make. Where that applies, NABD will tell you, explain the basis, and delete the information once the obligation ends.

Withdrawing Consent and Your Rights

You may withdraw the consent you gave in the intake certifications at any time by contacting NABD using Section 10. Withdrawal takes effect going forward and does not undo processing that already occurred. After withdrawal NABD will generally stop reviewing your matter and stop transmitting your submission to counsel, which may end your participation in the matter. The retention rules in Section 8 continue to apply.

Your rights to access, correct, delete, and port your information, the procedure for making a request, identity verification, response timeframes, and the appeals process are all set out in Sections 13 through 15 of the NABD Privacy Statement. They are not repeated here so that there is only one authoritative version.

Questions and Contact

For questions about this supplement, to withdraw consent, or to make a privacy request: